Accounting & Insurance Services
Financial Management.
Built for Community Associations.
Condominium Associates is focused on helping your community thrive. CA has partnered with the industry-leading solution, CINC Systems, to manage accounting and operations. CINC provides advanced tools that enable our team to better serve each association’s needs. As industry leaders, we recognize the importance of partnering with the best.
More Connection. Less Stress.
We do more than basic bookkeeping. With strict separation of duties, trained specialists handle accounts payable, accounts receivable, collections, billing, and estoppels individually. This approach improves accuracy, speeds up processing, and lowers the risk of errors and fraud.
Our offices are located across the Tampa Bay area — in St. Petersburg, Sarasota, and Pasco County — so you always have access to a local team member rather than a call center.
Full-Service Management
Everything your community needs, built into one platform.
From financial oversight to homeowner engagement, we manage every aspect of community operations — powered by CINC Systems and backed by a team that treats your community as our own.
Financial Controls
Payment Flexibility — lockbox, e-check, credit, or online with same-day credits
Daily Bank Reconciliation — real-time financial reports with full accuracy
Online Invoice Approval
— review and approve checks from your portal
Property Management
Real-Time Visibility — violations, maintenance, and architectural updates in the owner portal
Performance Tracking — monitor manager activity on your property
Photo Evidence — visual proof of violations and work orders uploaded automatically
Board Communication
Direct Financial Access— reports and receivables on your community website
Communication Logs — full record of all homeowner calls, letters, and correspondence
Monthly Packages — electronic access before every board meeting
Homeowner Engagement
Recurring Payments — automated ACH or credit card bill pay
Two-Way Communications — homeowners respond to violations and work orders via portal
Community Website — documents, portal access, and communication tools in one place
Management Transition
Property Inspection — full documentation of the current status before we begin
Data Transfer — we gather everything from your former company and set up systems
Systems Check — board reviews the full setup before we go live
Insurance Services
Right-Sized Coverage for Your Community
Securing the right insurance is one of the most critical — and often misunderstood — board responsibilities. Through our partnership with Palm Insurance Management, a leader in Florida community association insurance, we help boards obtain well-matched, competitively priced coverage from dependable carriers.
Palm's team meets with boards directly, conducts thorough coverage reviews, and prioritizes making sure every community is properly protected — not just checking a box.
Powered by Palm Insurance Management
Coverage available:
- Property
- General Liability
- Directors & Officers
- Fidelity Bond
- Difference in Conditions
- Flood
- Umbrella
- Workers Compensation (including Volunteer Coverage)
- Automobile
- Glass
HURRICANE & DISASTER PREPAREDNESS
You should never be left wondering if you are covered or not.
Florida communities face unique risks — and preparation matters. Every association should have a documented Hurricane Preparedness Plan, reviewed and approved by the board before the June 1st start of storm season. Our partner Palm Insurance Management helps communities build, review, and implement these plans, and ensures the right coverage is in place before a storm arrives.
Annual marketing across all lines of coverage to ensure competitive rates
Annual budget estimates for insurance line items
Annual Community Loss Control Survey
24/7 claims assistance
Community disaster and hurricane preparedness planning
Ready to Get Started?
Whether you're evaluating a new management partner, exploring Accounting Plus® as a standalone service, or want a second opinion on your association's current insurance coverage — we're here to help.
Financial Certainty
You know what the numbers say—and why they changed.
- Monthly financials are reconciled and delivered on time
- Variances are explained before meetings—not during them
- Budgets are built with real assumptions, not guesswork
- Board packets are prepared so you walk in ready, not catching up
No more flipping through reports trying to connect the dots.
Compliance Relief
Deadlines are tracked. Processes are documented. Nothing gets missed quietly.
- Required notices and filings are scheduled and verified
- Financials and records are maintained in audit-ready format
- Workflows are documented so decisions are consistent—not improvised
- Your board isn’t relying on memory or last-minute checks
In Florida, small misses turn into big problems. We make sure they don’t happen in the first place.
